Navy Commercial Manager - Contract Management

Portsmouth Job Summary Navy Command Headquarters is the nerve centre of the Royal Navy. It supports operations around the globe and provides the ships, people, aircraft and equipment to deliver the UK’s defence policy. Civil Servants and Armed Forces personnel work together across a wide range of interesting and challenging jobs in different disciplines. Navy Commercial has a diverse portfolio of requirements to support the Royal Navy, with over £3bn of commercial activity including major acquisition programmes, market engagement, day to day procurement, and contract management. The Selborne Contract Management Team is responsible for managing a Navy training delivery contract. This involves, but is not limited to, monitoring performance and service delivery, governance, change control, financial controls, stakeholder engagement, supplier relationship management, and adherence to UK procurement principles and regulations. Contract Management is an essential part of Navy Command business and ensures the MOD gains maximum benefit and value for money from their contracts. We are looking for enthusiastic individuals with either proven commercial experience and/or transferable skills to join us and help make a real difference in Defence. This position is advertised at 37 hours per week.

Job Description We are recruiting a post for our Selborne Contract Management Team. This will be a busy, hands-on role requiring you to manage multiple priorities and deal with a variety of commercial challenges on a daily basis. The role will include: working in a supportive and flexible environment, communicating and actively engaging with stakeholders and suppliers, authorising customer requests for contract changes, monitoring contract performance, ensuring prompt payment of invoices, ensuring adherence to Public Procurement Regulations and other UK legislation, ensuring that contract records are accurate and up-to-date, possible Line Management. The post is challenging, requires pro-active and innovative thinking, resilience, good communication at all levels and grades within the civilian and military hierarchy, and an outward enthusiastic approach to reach the right conclusion.

Role We are recruiting a post for our Selborne Contract Management Team. This will be a busy, hands-on role requiring you to manage multiple priorities and deal with a variety of commercial challenges on a daily basis. The role will include: working in a supportive and flexible environment, communicating and actively engaging with stakeholders and suppliers, authorising customer requests for contract changes, monitoring contract performance, ensuring prompt payment of invoices, ensuring adherence to Public Procurement Regulations and other UK legislation, ensuring that contract records are accurate and up-to-date, possible Line Management. The post is challenging, requires pro-active and innovative thinking, resilience, good communication at all levels and grades within the civilian and military hierarchy, and an outward enthusiastic approach to reach the right conclusion.

Person specification We Require Flexible And Diligent Staff Ready To Meet The Challenges Ahead. You Will Need To Be Proactive And Ready To Take On The Scope Of Work Covered By The Contract Management Team. The Work Includes Monitoring the performance of the contract, ensuring obligations are met, and challenging non-conformance where appropriate. Carrying out due diligence on requests for change; confirming that these are in accordance with the scope, and terms and conditions, of the relevant contract. Supplier Relationship management. Ensuring regular, open and constructive communication with Contractors. Providing commercial advice and guidance, ensuring all procurement activities represent best value for money and all activity undertaken is in line with HMG procurement policy, applicable regulations, and best practice. Line management responsibilities for members of staff where appropriate, encouraging training and development and ensuring they are given the opportunity to broaden their commercial and broader skills. This role would be ideal for anyone currently working in a commercial environment, building on a skill set involving procurement, stakeholder engagement, contract management or supplier management. Non-commercial experience is also welcome, provided comparable and transferable skills can be demonstrated. You should be a self-starter, who is confident with decision making, an effective communicator and is able to work effectively both independently and as part of a team and have the self-drive and determination to deliver effective contract management. You must have the ability to manage competing priorities, assess detailed information, seeking clarity or additional information where necessary, and challenge in a way that represents the best interests of the Department whilst seeking a mutually agreed way forward. Licenced Commercial Officers are responsible for managing commercial activities across the spectrum of Acquisition and, depending on experience and level of competence, can have delegation to sign contracts of up to £2.5 Million for Pay Band C2. You must be willing to work towards attaining CIPS level 4/ or equivalent by commencing study within one year of appointment or be able to provide evidence of previous achievement of CIPS level 4/or equivalent. Individuals are supported to develop and enhance their skills as part of a team of 75 staff. Across all of our roles we expect our team to take proactive steps to raise Commercial Awareness and provide advice / guidance to non-commercial staff on policy, procedures and the law.

Behaviours We'll assess you against these behaviours during the selection process: Communicating and Influencing Delivering at Pace Making Effective Decisions Technical skills We'll assess you against these technical skills during the selection process: Contract Management Supplier Relationship Management Alongside your salary of £36,530, Ministry of Defence contributes £10,582 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. Access to learning and development tailored to your role. Fully funded training scheme with a choice of learning options to attain MCIPS, including annual subscription fee, with paid study leave. A working environment that supports a range of flexible working options 25 days paid annual leave rising (by 1 day per year) to 30 days upon completion of five years’ service Ability to roll over to 10 days annual leave per year In addition to eight public holidays per year you will also receive a Privilege Day of leave for the Sovereign’s Birthday. Highly competitive pension scheme Enhanced maternity, paternity and adoption leave Employee Assistance Programme to support your wellbeing Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an employer contribution of 28.97% The advertised roles are based at Whale Island, Portsmouth. Staff are able to work remotely/flexibly in accordance with the needs of the business but are expected to be in office 2/3 days per week. Navy HQ has good road and rail travel links with free car parking, and nearby subsidised Gym facilities, active social organisations such as Civil Service Sports and Social Club and eligibility for Defence Discount Service benefits.

Allowances A Market Skills Allowance of £1500 per annum is currently payable on successfully completing the licencing board and attaining CIPS Level 4 The post does not offer relocation expenses. The post does not offer relocation expenses. External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period. Please Note: Expenses incurred for travel to interviews will not be reimbursed. Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts. Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/. The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Experience and Technical skills. This vacancy is using Success Profiles. For additional guidance on writing your application please click https://www.civil-service-careers.gov.uk/how-to-write-your-cv/ Please provide your CV details setting out your work/career history, including key responsibilities and achievements. You must also complete a suitability statement (of no more than 250 words). The suitability statement (also referred to as personal statement or cover letter) is your opportunity to provide us with information that you believe will support your application. Please use this section to provide narrative that highlights any key achievements, experience and skills that make you suitable for this role. At sift , you will be assessed against your CV, statement of suitability and the following Technical Skills: Contract Management Supplier Relationship Management At interview , you will be assessed against the following Behaviours: Communicating and Influencing Delivering at Pace Making Effective Decisions Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk . As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.

The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment.

Pre-employment checks will be carried out. Feedback will only be provided if you attend an interview or assessment. This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Experience and Technical skills. Security Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements This Job Is Broadly Open To The Following Groups UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service Further information on nationality requirements (opens in a new window)

Working for the Civil Service The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window). This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants Job Contact Name : Lara Clarke Email : Lara.Clarke176@mod.gov.uk Recruitment team Email : DBSCivPers-ResourcingTeam3@mod.gov.uk Further information Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.