Mitarbeiter Empfang (m/w/d)

Summary: The role of Mitarbeiter Empfang (Receptionist) involves managing the office space's functionality, including building management, administrative tasks, and coordination of travel arrangements. The position requires excellent interpersonal skills and the ability to handle various responsibilities, including communication with internal and external stakeholders. Proficiency in both German and English is essential, along with experience in office management. The role offers a pleasant working environment and the potential for project extension.

Key Responsibilities:

• Responsibility for the proper functioning of office spaces, including building management and liaising with landlords, alarm companies, and cleaning teams.
• Handling incoming and outgoing mail, coordinating courier services, and managing the franking machine.
• Managing supplies, including ordering and stocking office materials and beverages.
• General administrative office organization and secretarial tasks.
• Managing travel portals and corporate hotels, negotiating corporate rates for hotels, flights, and car rentals.
• Interface and point of contact for internal colleagues and external suppliers, service providers, and clients.
• Support in health & safety and fleet management areas.

Key Skills:

• Professional experience in office management.
• Ideally, experience in hospitality or secretarial roles with customer contact.
• Excellent interpersonal skills and a polished appearance with a positive and friendly demeanor.
• Proven resilience and ability to handle high workloads.
• Organized, structured, team player who takes responsibility for tasks.
• Fluency in German and English.
• Proficient in common MS Office products.

Salary (Rate): undetermined

City: Cologne

Country: Germany

Working Arrangements: undetermined

IR35 Status: undetermined

Seniority Level: undetermined

Industry: Other