Human Resources Administrator
Posted Today by First Recruitment Group
Negotiable
Undetermined
Onsite
Kingston Upon Thames, England, United Kingdom
Summary: The HR Administrator role involves providing essential support in HR and General Services, focusing on efficient HR management processes. The position requires high-quality administrative support and the ability to operate with increasing independence. The role is fully site-based and offers a long-term contract. The HR Administrator will report to the HR Administration and Recruitment Team Leader.
Key Responsibilities:
- Prepare Contracts of Employment for new employees and Exhibit A for agency workers, in line with the New Starters procedure.
- Manage all new starter documentation and arrangements, including personnel files, room bookings, and departmental notifications.
- Organise pre-employment medicals and reference checks for new hires.
- Carry out maternity risk assessments for employees and agency workers, liaising with HR Advisors and HSE as required.
- Maintain accurate electronic and paper employee records, ensuring timely filing of correspondence.
- Administer termination processes for staff and agency workers, updating records, coordinating notifications, and managing the return of company property.
- Draft and issue contract amendments, ensuring records are kept current.
Key Skills:
- Previous HR administration experience in a busy working environment.
- Studying towards a CIPD qualification.
- Ability to prioritise tasks from multiple sources and meet deadlines.
- Intermediate proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Strong attention to detail, with excellent organisational and communication skills.
Salary (Rate): undetermined
City: Kingston Upon Thames
Country: United Kingdom
Working Arrangements: on-site
IR35 Status: undetermined
Seniority Level: undetermined
Industry: HR
Job Specification – HR Administrator
Contract Type: Long-Term Contract
Location: Fully Site-Based
Hours: Full-Time
Remuneration: Hourly Rate
Role Purpose
The HR Administrator will provide essential support across HR and General Services, ensuring efficient HR management processes. Reporting to the HR Administration and Recruitment Team Leader, you will deliver high-quality administrative support while building skills to operate with increasing independence.
Key Responsibilities
- Prepare Contracts of Employment for new employees and Exhibit A for agency workers, in line with the New Starters procedure.
- Manage all new starter documentation and arrangements , including personnel files, room bookings, and departmental notifications.
- Organise pre-employment medicals and reference checks for new hires.
- Carry out maternity risk assessments for employees and agency workers, liaising with HR Advisors and HSE as required.
- Maintain accurate electronic and paper employee records , ensuring timely filing of correspondence.
- Administer termination processes for staff and agency workers, updating records, coordinating notifications, and managing the return of company property.
- Draft and issue contract amendments , ensuring records are kept current.
Candidate Requirements
Experience: Previous HR administration experience in a busy working environment.
Education: Studying towards a CIPD qualification .
Skills & Knowledge: Ability to prioritise tasks from multiple sources and meet deadlines. Intermediate proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). Strong attention to detail, with excellent organisational and communication skills.
Contract Details
Type: Long-term contract
Location: Fully site-based (no remote working)
Hours: Full-time, standard site hours
Pay: Hourly rate