Executive Assistant
Posted 1 week ago by HAIL Partners
£70,000 Per year
Undetermined
Hybrid
London Area, United Kingdom
Summary: The role of Executive Assistant at a leading Private Equity firm in Central London involves providing comprehensive support to the HR team, including diary and travel management, project coordination, and recruitment administration. The position requires a highly organized and adaptable professional who can manage complex schedules and assist with various HR operations. This is a 12-month fixed-term contract with a hybrid working arrangement, allowing one day of work from home each week.
Key Responsibilities:
- Provide Executive Assistant support to the HR team.
- Manage complex internal and external meetings across multiple time zones.
- Coordinate travel arrangements for the team and company advisors.
- Organize conference calls, in-person meetings, and team events.
- Prepare meeting rooms and liaise with in-house catering staff.
- Distribute meeting materials in advance.
- Process expenses using the HRIS system.
- Support recruitment administration, including interview scheduling.
- Assist in delivering global training programmes.
- Provide ad hoc HR operations support, including onboarding and induction scheduling.
- Plan offsites and local team social events.
Key Skills:
- Strong organizational and time management skills.
- Experience in diary and travel management.
- Proficiency in HRIS systems for expense management.
- Ability to coordinate complex projects and events.
- Excellent communication and interpersonal skills.
- Experience in recruitment administration and training programme delivery.
- Adaptability and collaborative mindset.
Salary (Rate): £70,000.00 yearly
City: London
Country: United Kingdom
Working Arrangements: hybrid
IR35 Status: undetermined
Seniority Level: Executive
Industry: HR
HAIL Partners are excited to be working with a leading, elite Private Equity firm based in Central London. This role is a 12 month FTC. This position is an Executive Assistant to the HR team . This position involves Executive Assistant support as well as Human Resources project support.
Diary & Travel Management
- Arrange and schedule complex internal and external meetings across multiple time zones.
- Proactively manage busy calendars, handling last-minute requests with ease.
- Coordinate complex travel arrangements for the team and company advisors.
- Organise conference calls, in-person meetings, and team events.
- Ensure meeting rooms are properly prepared and liaise with in-house catering staff.
- Collate and distribute meeting materials in advance.
- Arrange external business lunches and dinners.
- Process expenses efficiently using the HRIS system
Expense management
- Assist with HR invoice approvals and manage the HR corporate card
Project & HR Coordination
- Support recruitment administration, including interview scheduling and case studies.
- Assist in the delivery of global training programmes, including Associate, Internship, and Corporate training.
- Provide ad hoc HR operations support: onboarding, SMCR certification, induction scheduling, and more.
- Plan offsites and local team social events.
This role is ideal for a highly organised, adaptable, and collaborative professional who enjoys shaping outcomes and supporting a high-performing global team. This role is offering 1 day a week WFH.