Executive Assistant

Summary: The role of Executive Assistant involves supporting the Vice President of Advancement and senior leadership in a higher education setting. Responsibilities include arranging complex international travel, scheduling meetings with stakeholders, and processing expenses. The position requires both remote and on-site work in London, with a duration of 3 to 6 months. Candidates should have experience in travel arrangements and familiarity with university systems.

Key Responsibilities:

• Arrange international travel for the Vice President Advancement and Senior Leadership, including flights, accommodation, and detailed itineraries.
• Schedule meetings for external consultants and organize workshops.
• Process expenses for the Vice President.
• Arrange catering for meetings and events.
• Complete gift declarations for all gifts made to the Vice President Advancement Leadership Team.
• Update daily briefing folders with information on meetings and events for the Vice President Advancement.
• Maintain spreadsheets of future meetings with external stakeholders and donors.
• Collaborate with the Advancement support team, including the Diary Manager.

Key Skills:

• Experience in complex travel arrangements.
• Experience in processing expenses.
• Previous university experience or knowledge of systems such as Clarity, Oracle, Teams, and SharePoint.
• Strong organizational and communication skills.
• Ability to collaborate effectively with teams.

Salary (Rate): £27

City: London

Country: United Kingdom

Working Arrangements: Hybrid

IR35 Status: Inside IR35

Seniority Level: Mid-Level

Industry: Other